[Ivncomm] IVN online meeting

[Predrag Djukic]

Dear Jory,


During the first online IVN meeting (that was held on the 1st August and
gathered Gifted Youth coordinators around the globe) it was concluded that
that kind of communication should take place every two months.


Since there are currently several initiatives going on (such as regular
Gifted Youth committee meetings and Edu SIG International) I would like you
to let me know is there still a need for meetings of Gifted Youth members
in the IVN format (discussing national activities, exchange of ideas and
experiences)?


In case there is, (1) what should be the meeting's focus (something which
is not covered by other activities), and (2) what would be the best time
for setting up the next online IVN meeting?


As seasonal volunteers, we deeply appreciate everyone's engagement and try
to make it prudent.

Best regards!


Predrag Djukic

IVN Committee chair




>From the CONSTITUTIONAL ACT, 16-43

“The purpose of the meeting is to allow volunteers other than chairmen the
opportunity to meet and exchange experience and ideas. The meetings may
have themes such as PR, Testing, SIGHT, IT etc.

Participation will be at the expense of the national groups of the
attending representatives, or of the members themselves as the case may be.”


Goals of IVN group set by the IVN committee for 2020-2021

   1.

   Establish communication channels among members in charge for National
   Mensas’ (NMs) functions worldwide:
   2.

   Organize the framework and encourage meetings of volunteers (other than
   chairmen of NMs) to exchange experience and ideas, to support each other
   with insights and advice through the full spectrum of functionalities of
   NMs.
   3.

   Create a Book of knowledge (BOK) and provide NMs with access to it

Meeting minutes:

IVN Gifted youth coordinators meeting 1 August 2021
<https://docs.google.com/document/d/1J0bNgFwkFMNWg-6zE6Tng9-UkEIN8WBCnuvuh64moDY/edit?usp=sharing>

Main IVN contacts meeting 27 June 2021
<https://docs.google.com/document/d/1yrRQaoNXGQjJ_QT7WQB8mEESxbrcn_cxYfi2xt1yLS4/edit?usp=sharing>





On Tue, Jul 6, 2021 at 3:01 PM Predrag Djukic <motortrim at gmail.com> wrote:

> Dear Jory,
> Thank you for the prompt response :)
> Our goal is to gradually establish regular meetings of the departments in
> order to connect members worldwide. The concept of online meetings is based
> on the agenda of the in-person IVN meetings where participants present the
> activities of their national Mensas, work together to solve some issues,
> and compose the best practice.
>
> Here is the proposed agenda for the online meetings:
>
> Guidelines for DPT meetings
>
> Pre-meeting activities (email exchange)
>
>    1.
>
>    Agree upon the meeting frequency (e.g. once in 3 months) - this can be
>    decided at the end of the online meeting as well
>    2.
>
>    Choose 3 NM’s reps to prepare a short presentation (5-10min) of the
>    activities taken in their NM’s
>    3.
>
>    Chose an issue that needs to be solved (proposed by DPT members)
>    4.
>
>    Sending out the invitation including the meeting agenda
>
> On the meeting activities (Zoom meeting)
>
>    1.
>
>    Short introduction of the participants at the meeting (to get to know
>    each other)
>    2.
>
>    Presentation of the activities taken in some NM’s (e.g. 3 per meeting)
>    3.
>
>    Discussion in order to clarify actions and results
>    4.
>
>    Solving an issue at hand working in groups (breakout rooms)
>    5.
>
>    Creation of a DPT document like meeting minutes (what was presented
>    and discussed, what ideas were generated, and conclusions made)
>
>
> The first important goal is to put things into motion. Then we will
> develop and improve the concept and accompanying activities to increase
> the benefits from the time invested.
>
> Please let me know in case you need some additional data.
>
> Best regards and keep in touch!
>
> PJ
>
>
>
>
>
> On Mon, Jul 5, 2021 at 1:27 PM Jory Debenham <jorydebenham at gmail.com>
> wrote:
>
>> Dear Predrag,
>>
>> Thank you for getting in touch and letting us know about this initiative.
>> It is part of our mandate to connect Mensa Gifted Youth leaders and this
>> sounds like a great opportunity. I think there is certainly a need for such
>> a group and we would very much welcome your organization of such meetings
>> and I'm sure one or more of us would be interested in being involved with
>> the kickoff event, and potentially on a more ongoing basis given that some
>> of our members are also leaders of gifted youth programmes themselves.
>>
>> Please forward additional information to me and we will discuss it at our
>> meeting this weekend.
>>
>> With all best wishes,
>>
>> Jory Debenham
>> Chair, International Mensa Gifted Youth Committee
>>
>> On Sun, Jul 4, 2021 at 4:27 PM Predrag Djukic <motortrim at gmail.com>
>> wrote:
>>
>>> Dear members of the GY Committee,
>>>
>>> I would like to inform you that the IVN committee of Mensa International
>>> held a meeting with the main IVN contacts from a number of countries,
>>> attended by 12 participants. It was decided that the first 2 departments,
>>> for which online meetings would be arranged, would be the Gifted Children
>>> and the Membership. The meetings will gather the volunteers in charge of
>>> these activities in the National Mensa chapters.
>>>
>>>
>>>
>>> Since one of the preferred topics is related to the Gifted Youth
>>> Committee, we would like to confirm with you is there a need for the
>>> organization of such online meetings by the IVN committee or would that be
>>> redundant? In case you find regular online meetings of Gifted Youth
>>> representatives beneficial, we would appreciate your involvement in the
>>> kick-off meeting.
>>>
>>> The aim is to schedule the first of these meetings at the end of July,
>>> and the contacts of members in charge of departments could be found here:
>>>
>>>
>>> https://docs.google.com/spreadsheets/d/1OnE5sW9P9rU8LVz-hjFxgXifmSYbhUfyx6KXuObjkSA/edit#gid=0
>>>
>>>
>>> About IVN (International Volunteering Network):
>>>
>>> The purpose of the IVN meetings is to allow volunteers, other than
>>> chairmen, the opportunity to meet and exchange experiences and ideas. For
>>> that purpose, IVN has created 20 departments to cover the major fields of
>>> volunteering activities.
>>>
>>> So far, IVN groups have met in person, in parallel with the largest
>>> annual events. The meetings gathered members from specific fields like PR,
>>> Testing, Development Strategy, and so on.
>>>
>>> Meeting in person is great but it is a rare opportunity especially since
>>> there are twenty departments with dozens of members we need to connect.
>>> That is why the IVN committee has decided to encourage online meetings
>>> across departments as well. They should be the opportunity to establish
>>> communication between members with the same or similar duties, on a regular
>>> basis. Across the globe we face the same challenges and instead of solving
>>> the puzzle on our own, why not benefit from the “tribal knowledge”?
>>>
>>> Predrag Djukic
>>>
>>> IVN Committee chair
>>>
>>>
>>>
>>>
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